Vendariz
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Features

The whole operation, from restock to real margin

From the warehouse to the field to the numbers — each feature below exists because an operator needed it. Start with three markets free and grow into the rest.

Operate

Restock sessions

Every plan

Every visit becomes structured data

You just serviced a market — what did the visit actually tell you? Open a session, count what’s left, record what you added, complete. Inventory updates itself, the layout learns its par levels from what you actually did, and session locking keeps two people from working the same market at once.

  • Guided slot-by-slot workflow with autosave
  • Session locking with automatic stale-lock release
  • Completing a session updates inventory and learned pars
  • Full restock history per market

Illustration — sample data, not a customer result.

Layout designer

Every plan

Design the product mix once, deploy it everywhere

Setting up a new market should not mean rebuilding the same product mix by hand. Drag products into slots with price, par, and category; assign one layout to many markets; export a PDF for the field crew — and let the Fill Requirement card tell you exactly what a full stock costs before you buy a thing.

  • Drag-and-drop grid with per-slot price and par
  • One layout, many markets
  • PDF export for the field
  • Fill Requirement: units and dollars to fully stock
Office layout · v4 Export PDF
24 slots · 6 productsFill: 148 units · $212.40

Illustration — sample data, not a customer result.

Community marketplace

Starter+

Don’t start from a blank grid

Your first gym account should not start with an empty planogram and a guess. Browse proven layouts by location type — gyms, hotels, offices — and fork one into your account; forking creates the products it needs, so a borrowed layout is usable immediately. Official Vendariz templates are free on every plan; the full community library and publishing come with Starter.

  • Official starter templates on every plan
  • Full community library and publishing on Starter+
  • Fork a layout and get its product list with it

Illustration — sample data, not a customer result.

Inventory & checks

Every plan

Your stockroom, reconciled against reality

The spreadsheet says twelve cases; the shelf says nine. Vendariz tracks what you own across as many storage locations as you need, with low-stock thresholds and expiry — then proves it with physical count sessions that walk your team through the shelves, reconcile discrepancies, and record who counted what.

  • Quantity, cost, price, and expiry per product
  • Low-stock thresholds feeding the dashboard
  • Physical count sessions with discrepancy reconciliation
  • Explicit, target-based shopping list, not a running tally

Illustration — sample data, not a customer result.

On the road

Routes & trips

Starter+

Stop guessing at the drive order

A five-stop day planned from memory usually hides an hour of backtracking. Every plan includes a hand-ordered route you can run as a trip. Starter adds more routes on a live map with real driving distance, pre-kits defaulted from each layout’s learned pars, committed as shipments and reconciled against the restock you actually perform.

  • One hand-ordered route on every plan; 20 on Starter
  • Real driving distance and scheduling (Starter+)
  • Pre-kits committed as shipments, auto-reconciled (Starter+)
  • Guided trip workflow, stop by stop — every plan

Illustration — sample data, not a customer result.

AI route optimization

Professional+

A shorter day, computed for you

The route that looks fine on paper is rarely the quickest one. One tap re-sequences your stops to cut drive time, using the same pre-kit and trip workflow you already run. It is a suggestion — you can always reorder it yourself.

  • Re-order stops to cut drive time
  • Works with the pre-kit and trip workflow you already use

Illustration — sample data, not a customer result.

Mileage logbook

Every plan

Every business mile, written down in one place

A mileage log kept on sticky notes is hard to reconstruct months later. Vendariz records the fields a mileage log is made of — date, purpose, vehicle, odometer or miles, addresses, tolls, parking — on every plan. On Professional, completed trips become log entries with one tap, never silently. Vendariz records what you enter; it does not determine what is deductible, and it does no deduction math. Take the export to your tax preparer.

  • Date, purpose, vehicle, odometer, addresses — on every plan
  • One-tap capture from completed trips (Professional+)
  • Clean CSV and PDF export

Illustration — sample data, not a customer result.

Intelligence

AI receipt scanning

Starter+

Photograph the receipt. We’ll do the typing.

The stack of supplier receipts on the passenger seat is unpaid data entry. Snap or upload one and AI parsing drafts the vendor, date, totals, tax, and line items as editable structured data for you to check — we show you how confident we are, and you correct anything it got wrong. Push lines straight into inventory and watch your spend analytics build themselves.

  • AI-powered parsing of photos and PDFs
  • Every parse is a draft you review, with a confidence score
  • Line items matched against your product catalog
  • Spend this month, sales tax paid, top vendors & items
  • Free plan includes 5 PDF uploads/mo
Costco Business · Jul 21 AI parsed
Spring water 24-pk×6$23.94
Trail mix 2 oz×24$28.56
Cold brew cans×12$32.28
Protein bars×18$26.10
Total$110.88

Illustration — sample data, not a customer result.

Sales & profit intelligence

Professional+

Know which markets earn their keep

A market can be busy and still be losing you money. Every plan shows each market’s revenue, cost, gross profit and margin from what items actually sold for — not today’s price list. Professional adds the synthesis: margin per product, the sales trend, stockout prediction for the day a market runs dry, and the viability signal that tells you when a location is quietly dying.

  • Realized margin per product (per-market money is on every plan)
  • Days-until-runout and at-risk flags
  • Location viability: watch and declining signals
  • Profit leaderboard — best and worst five, honestly computed
  • CSV export that discloses its own methodology

Illustration — sample data, not a customer result.

Demand insights

Starter+

Your customers are telling you what to stock

You have been guessing what to stock; your customers have been telling you. Product requests from QR feedback roll up into a ranked demand list, so your next order reflects what people actually asked for.

  • Requests aggregated across every market
  • Ranked demand list feeding your next order

Illustration — sample data, not a customer result.

Customers & service

QR customer feedback

Every plan

Give every market a way to talk back

A jammed market you never hear about is an account quietly deciding to leave. A printable QR code turns a frustrated customer into a ticket in your inbox instead, and scan-funnel tracking tells you whether a silent market means no complaints or no sticker. Free on every plan — deliberately.

  • Printable QR per market, free on every plan
  • Tickets triaged in one inbox — open tickets never paywalled
  • Scan-funnel tracking per market
  • Branded QR codes on Professional+
Scan to report an issue
Card reader downRequest: oat milk latteResolved · refund logged

Illustration — sample data, not a customer result.

Market-down alerts

Starter+

Emailed when it matters. Silent when it doesn’t.

Alert systems fail in one of two ways: they cry wolf, or you find out from the customer. Vendariz emails you only when a market is actually down — payment failures, jams, empty shelves — with a six-hour per-market cooldown, so one broken unit sends one alert, not forty.

  • Urgent-only email alerts
  • 6-hour per-market cooldown

Illustration — sample data, not a customer result.

Service history

Every plan

A maintenance file for every market

When a market acts up for the third time this quarter, you want its file, not your memory. Repairs, maintenance, and interventions are recorded per market; Professional adds cost analysis, so you can tell a workhorse from a money pit.

  • Service records per market (every plan; 30 days of history on Free)
  • Service cost analysis (Professional+)

Illustration — sample data, not a customer result.

Mobile & offline

iOS & Android

Every plan

Your markets live where the signal dies. The app keeps working.

Basements, loading docks, and stairwells are exactly where restocks happen — and exactly where connections drop. The Vendariz field app queues restock sessions, trips, and mileage on the device and syncs the moment you are back on signal. Free to download, included with every plan.

  • iOS 13+ and Android 7+, phones and tablets
  • Offline restock sessions, trips, and mileage logs
  • Automatic sync when connectivity returns
  • Dashboard, insights, inventory, calendar on the go

Illustration — sample data, not a customer result.

Barcode scanning

Every plan

Scan it once. Every restock after that is a trigger pull.

Adding stock means finding the product first, and searching for "Kirkland Water 16.9oz" by hand is the slowest part of the job. Attach a barcode to a product once — scan it with your phone in the aisle, or with a USB scanner at the desk — and from then on the scan finds it. No searching, no typing, no picking the wrong size.

  • Scan with the phone camera in the field app
  • USB and Bluetooth scanners work at a receiving desk
  • Warns you when a barcode is the shipping case, not the item
  • Included on every plan, with no scan limit
Point at the item
Kirkland Water 16.9ozQty

Illustration — sample data, not a customer result.

Scale & trust

Team & permissions

Every plan

Exactly the access each person needs

Handing a helper your own login is not a permissions model. Invite your team, assign owner, admin, or operator roles, tune access feature by feature with reusable templates, and pin operators to specific markets. Ownership transfers only with two-party verification.

  • Owner, admin, and operator roles
  • Feature-level permission templates
  • Operator assignment per market
  • Verified two-party ownership transfer

Illustration — sample data, not a customer result.

Calendar

Every plan

The whole operation on one grid

When restocks, deliveries, and repairs live in three different places, something always gets missed. Month, week, and day views with drag-and-drop, thirteen built-in event types plus your own, recurrence, and every market’s restock cadence overlaid automatically — with routes, shipments, and inventory checks as read-only layers.

  • Drag-and-drop scheduling on every plan
  • Restock cadence overlay per market
  • Recurring events and custom event types
July 20263 restocks this week
MTWTFSS
1234567891011121314151617181920212223242526272829303132333435

Illustration — sample data, not a customer result.

Enterprise

Enterprise

For fleets with a compliance department

Buying software for a large fleet means satisfying more people than the operations team. Enterprise brings custom limits priced per deal, priority support and onboarding, longer history retention, and terms your legal team can live with.

  • Priority support & onboarding
  • Extended history & support-ticket retention
  • Custom limits and negotiated terms

Illustration — sample data, not a customer result.

See it working on your own three markets.

Three markets free, forever — no card — and upgrade only when the fleet demands it.

Request early accessSee pricing